Three western riders on a paint, a bay pony, and a grey

Club/Center Key Responsibilities

Attract, Educate, Support, and Retain Members

  • Promote and track safety.
    • Ensure members are in safe attire including an approved helmet, medical armband or bracelet (Policy 0820 & 0820 P.1), and body protection vests when necessary (Policy 0830).
    • Understand and communicate equine-related safety practices (Policies 0800, 0840, 0850, 0860, and 0860 P.1).
    • Be familiar with, and use as applicable, the various report forms, including the Incident Report Form, Concussion Assessment Tool, and Return to Play Form.
  • Deliver instruction based on the Standards of Proficiency (SOPs).
  • Be familiar with and share local-level and national-level SOPs and instructional opportunities with members.
  • Work with members to set and support their learning and achievement goals.
  • Offer local-level certification opportunities at least twice a year.
  • Implement new member and renewal procedures.
    • Be familiar with the materials and resources to promote Pony Club.
    • Know processes for inviting new members to join, initiating transfer requests for members who wish to join your club or center, renewing past (lapsed) members, and dual memberships.
    • Be familiar with the year-end membership renewal process.
  • Promote opportunities for members outside the club, center, or region such as:
    • National Youth Board
    • National Youth Congress
    • Competitive Opportunities
    • International Exchanges
    • College Scholarships

Ensure the Club/Center Carries Out All Legal and Fiscal Responsibilities

  • Read and frequently refer to the USPC By-Laws, Policies, and Resolutions.
  • Clubs: Be familiar with the requirements for Sponsors Meetings, the Annual Meeting of Sponsors in particular.
  • Appoint/Elect club officers and center leaders according to requirements and properly report changes in officers/leaders during the year.
  • Review and remain familiar with the 'View Officer/Leader' page in your program's online profile, especially regarding training and requirement completion status.
  • Be aware of and properly maintain/document and club/center procedures.
  • Clubs: Know and comply with financial/tax/non-profit requirements and utilization of the USPC Centralized Financial Reporting System (CFRS).
  • Acquire and maintain insurance coverage for all meeting/activity locations.
  • Be familiar with the document retention/destruction requirements.

Mentor, Support, and Nurture Leaders/Volunteers/Families

  • Be familiar with and communicate job descriptions.
  • Know and communicate position requirements and facilitate volunteer training.
  • Promote and recognize volunteers and manage interactions and potential conflict.

Support and Stay Connected with the Region

  • Prepare for and attend the Regional Council Meeting.
  • Promote and support participation in regional activities & events.

Carry Out Responsibilities to the National Organization

  • Complete the year-end requirements in a timely manner.
  • Clubs: Create and submit all financial and IRS reports.